I. First-time application for export by account-opening export unitsA complete export agency agreement should be attached with:Verification Form (hereinafter referred to as the Verification Form)

Unit introduction letter and application;

Original and copy of the business approval document from the foreign trade and economic department;import and exportCopy of the business license and its duplicate;

3. Copy of the business license and its photocopy;

Business entity code certificate and copy;

Copy of customs registration certificate;

Copy of export contract. After verifying the above materials, the foreign exchange bureau will complete the registration procedures for the exporter.

II. Receiving Verification Sheets

Before commencing export business, the exporter shall collect verification sheets from the foreign exchange bureau with an introduction letter and the verification officers certificate (now replaced by the companys seal card). When applying for verification sheets, the exporter shall immediately fill in the company name or affix the company seal in the Exporter column of each verification sheet. The verification sheets must bear the companys official seal before formal use.

Verification sheets remain valid for customs declaration within two months from the date of receipt. Exporters must return unused verification sheets to the foreign exchange bureau for cancellation within one month after expiration.

The information filled in the verification sheets by exporters must be consistent with the contents recorded on the export customs declaration form.

III. Customs Declaration

Exporters shall complete customs declaration procedures with valid verification sheets bearing the companys official seal and relevant documents.

IV. Submitting Counterfoils

After completing customs declaration, exporters must submit verification sheets and customs documents affixed with anti-counterfeit labels and bearing the customs inspection completed stamp, along with invoices, to the foreign exchange bureau within 60 days from the declaration date to complete counterfoil submission procedures.Export ClearanceV. Verificationforeign tradeExporters must complete export foreign exchange verification with the foreign exchange bureau within 30 days of receiving foreign exchange, using verification sheets and the bank-issued special export foreign exchange verification form.

VI. Loss and Reissuance of Verification Sheets

If verification sheets are lost, exporters must submit a written explanation (with company seal and legal representatives signature) to the foreign exchange bureau within 15 days to report the loss. After verification, the foreign exchange bureau will publish a unified notice declaring the sheets void.

For blank verification sheets, the foreign exchange bureau will cancel them;

For verification sheets already used for customs declaration, verification will be processed based on relevant export documents;

For reissuance of special forms, after completing export verification procedures, exporters must submit a written application to the foreign exchange bureau with the tax authoritys certification of non-tax refund for the corresponding verification sheet. Upon approval, the foreign exchange bureau will issue a reissuance certificate for export foreign exchange verification sheet tax refund copy.

VII. Reissuance of Customs Declaration Forms

If customs declaration forms are lost, exporters must apply for reissuance with customs using the non-verification certificate issued by the foreign exchange bureau.Export DrawbackVIII. Refund and Compensation Matters

In case of refund or compensation under export items, exporters must provide relevant certificates to the foreign exchange bureau, which will verify the authenticity of foreign exchange refund/compensation under the following circumstances:

(1) For goods already exported and verified, the foreign exchange bureau will verify based on:

Export contract;

Refund/compensation agreement and supporting documents;

Export foreign exchange verification sheet (tax refund copy);

Other materials required by the foreign exchange bureau.

2. Refund agreement and relevant supporting documents;

3. Export foreign exchange verification form (refund special copy);

4. Other materials required by the foreign exchange bureau.

(2) For documents already submitted but not yet verified, SAFE shall conduct the review based on the banks exchange memo (or collection notice) and the documents listed in Item 1.In order to crack down on tax evasion, the customs and tax departments are now strictly examining the operation of buying export declarations. If the behavior of buying export declarations is discovered, the regulatory authorities will require tax replenishment (even a 2% tax rate may be a considerable amount). In addition, fines may also be imposed on the relevant responsible parties.(3) For exported goods that have been customs declared but not yet submitted with documents, SAFE shall conduct the review based on Item 1 and the following valid documents:

Customs declaration form for export goods;

Commercial invoice;

Copy of draft;

Banks exchange memo (or collection notice) for settlement.

(4) For export goods not yet customs declared but with full or partial advance payment received, where the contract is terminated and the exporter needs to pay refund compensation in foreign exchange, SAFE shall conduct the review based on the original export contract, contract termination proof, banks exchange memo (or collection notice), and the importers payment notice.

After verifying the above documents provided by the exporter, SAFE shall issue a Proof of Offset Against Export Verification. Banks shall process the foreign exchange refund for the exporter based on this proof.

salepaymentHow to handle export agency foreign exchange verification?